Financial Administrative Coordinator

Job description

Hostaway is the fastest-growing global SaaS start-up in the vacation rental industry. Our products provide the best and most cost-effective solutions for property managers and vacation rental owners. Our major partners include Airbnb,, Expedia, and several other leaders in the industry.

As the leading property management and vacation rental platform, our mission is simple: To build a cutting-edge product by teaming up with exceptional thinkers and passionate go-getters. We strive to foster the best environment for your team members, to cultivate growth and inspiration and create an exceptional experience on our team.

Since launching in 2015, Hostaway has been rapidly expanding our teams in Toronto and Barcelona. As a fast-paced startup, our goal is to create a culture of self-starting individuals with a tenacity for learning and a sense of urgency born out of passion for growth.

Work with us. Grow with us. Win with us.

Our Toronto team is looking for a Financial Administrative Coordinator to join our People & Culture team to help us execute some of the most important administrative day-to-day work between our global teams. This person will be the backbone of the entire team to hold things in place on a financial, administrative, and operations level.


What this role is all about: 

  • Managing general administrative duties, including processing expense reports and facilitating team admin requests 

  • Coordinating communications between our accounting company in all three countries that we operate in (Finland, Spain, and Canada) 

  • Handling administrative requests and queries from Executive Management team 

  • Review and verify accuracy of financial and contract paperwork and processes 

  • Overlook salary processes for all of our team members 

  • Act as lead point-person for all team members regarding legal, financial, and administrative questions  

  • Assisting the People & Culture team with recruitment, cultural coordination, event planning

Who you are: 

  • Professional-level speaker in English (working level Finnish is a huge asset!) 

  • Comfortable/experienced with MS tools, financial data, and reporting 

  • Highly independent and risk-tolerant 

  • Meticulous nature with an eye for detail 

  • Excited to work in a robust start-up environment 

  • Comfortable with ambiguity and building processes from scratch

  • Flexibility to work outside of standard office hours, especially for critical matters 

  • Experience at a tech start-up is a big plus

Who we are:

  • A global SaaS team with a culture that has Scandinavian values at heart, valuing openness, freedom, and success of the individual

  • Super fast-paced team currently doubling & tripling our teams, seeking out the leaders of tomorrow

  • A team of creatives, big thinkers, and ambitious humans

  • Diverse and open-minded. We don’t care much for labels nor traditional thinking 

We want to offer you: 

  • A great working space located in downtown Toronto

  • Team lunches and outings

  • Endless growth and career opportunities

  • Handpicked team of the best people 

If this sounds like a team you’d like to be a part of right away - then we can’t wait to hear about you! 

Let’s get in touch and discuss your next big career move!